How to Draft an Employee Handbook

1. Collating existing information.
2. What to include in an Employee Handbook.
3. Implementing a new Employee Handbook.

1. Collating existing information

Most organisations will already have a range of written rules and procedures which operate on a day-to-day basis.
• Regardless of their size, most organisations will also have a set of accepted practices, many of which will not be in written form.
• Commonly, in organisations where the majority of rules and procedures are unwritten, there will be variations in the interpretation of similar situations by different managers and employees.
• With the continuing expansion of employment law, particularly in the area of discrimination laws which were consolidated into the Equality Act 2010, it is more important than ever to develop an unambiguous and uniform set of policies and procedures for the organisation.
• Before any attempt is made to produce a draft Employee Handbook document, all existing standards, rules, policies and procedures should be collated.
• This requires the collection of data, documents and ideas that currently are in operation, were in operation that have fallen into disuse, or which have always been considered necessary but have never been drafted.
• A committee should be established, chaired by a senior member of staff, to agree the nature and scope of the existing written rules, policies and procedures. An agreed written draft of each area should then be produced.
• A list of the unwritten rules, policies and procedures should also be drawn up and a written draft of each item on the list should be produced. In many cases, this will require the coordination of individual views in relation to to the standards and types of rules that are to be applied
• Once a set of draft policies, rules or procedures have been developed, consideration should be given to consultation with employees,. Without this, a lack of understanding or resistance to co-operate with the new rules may exist.
• A sensible timescale should be applied to any consultation process, to ensure that the development of the range of documents needed is not delayed unnecessarily. Organisations that have no written set of rules at that point in time will not have made the production of a Handbook a priority in the past. A target for completion is therefore desirable.
• The Employee Handbook should not include any individual terms and conditions of employment. These should be issued to each employee in the form of a written statement of the main terms and conditions of employment, as currently required by statute.
• In this way, unnecessary administration costs will be avoided by constantly having to change the Employee Handbook. In fact, most written statements will refer to and cross reference sections of the employee Handbook.

2. What to include

Many employers will include a mission statement within any introduction to the content of an Employee Handbook. This statement will put into context all of the standards and policies that the Handbook contains to assist employees through an overall impression and description of the culture that the organisation wishes to create.
• An Employee Handbook will often be split into three distinct sections. These are rules, policies and procedures.
• The rules which are relevant and which apply to a particular organisation emanate from the overall nature of its business and its customers. However, in most instances, there will be a set of rules to cover attendance and timekeeping at work, absence from work, health and safety, holidays, as well as a set of general rules relating to acceptable and unacceptable conduct in specific situations.
• An organisation will also have a set of “dos and don’ts” relevant to their own products or services.
• It is recommended that all organisations produce a coherent policy in the areas of:

o Equal opportunities

o Time off

o Flexible working

o Lay off, short time and redundancy

o Retirement

o Recruitment and selection

o Maternity and paternity leave

o Electronic mail and internet usage

• There are many other areas which may be the subject of a written policy, including public interest disclosures, personal records and data protection, prevention of harassment and bullying, alcohol and drug misuse, and compassionate, bereavement or special leave.
• It is essential that comprehensive procedures are produced to confirm how the organisation will deal with discipline, grievances, appeals and disciplinary situations. These should include actions on the part of the employee which the organisation considers to be gross misconduct offences, leaving the employee involved liable to dismissal without notice.
• All such procedures should be kept under most constant review to ensure that any suggestions of unfairness in the way that they are operated, can be minimised.
• Checks should be made to the completed Employee Handbook, to ensure in particular that there are no inconsistencies within different policies or procedures that deal with a common issue.
• All Employee Handbooks should reserve the right for the employer to review, revise, amend or replace the contents of the Handbook and to introduce new policies from time to time to reflect the changing needs of the organisation.
• Whilst the Employee Handbook will contain information which may not change at all during an employee’s length of service, a clause reserving the right to amend policies and procedures will allow the employer to react quickly to the changing dynamics of the business environment.

 

3. Implementing a new Employee Handbook

• Once the contents of a new Employee Handbook are completed, the organisation must decide how best to introduce the document and also how best to incorporate them into the Contract of Employment of the employees.
• Where there has been a previous disparate set of written and unwritten rules, policies and procedures in operation, care should be taken not to introduce fundamental changes to any of these areas without proper consultation with the employees.
• Employees should therefore be made aware firstly of the fact that a new Handbook is being developed and also of the proposed date for the document to be completed. Consideration should also be given, where appropriate, to the setting up of discussion/consultation groups to enable employees to openly discuss the contents of any document following its issue to each employee.
• Dependent upon the size of the workforce, and also on the size and administrative resources of the organisation, consideration should also be given to conducting individual meetings with the entire workforce in advance of any new document being introduced.
• In all situations a signature should be obtained from employees, confirming that they have received a copy of the Handbook and also that they have understood and agreed with all of its contents.
• Where employers have members of staff for whom English is not their first language, consideration should be given to producing key areas of the document in different languages or by allowing the employee to be accompanied by a fellow employee or colleague who can translate any areas of uncertainty for the employee concerned.
• Individual copies of the Employee Handbook should ideally be sent or made available to each employee. Many organisations however prefer to retain an electronic copy of the document, which can be accessed at any time by all employees.
• This allows easy and cost-effective amendment of the document and obviously removes any printing costs
• The previous practice of retaining a single Employee Handbook in a particular office or place within the business has declined Although this is still an acceptable practice, Difficulties will inevitably obviously arise where more than one employee requires access to the document at the same time, particularly if they wish to retain it for any period of time.
• In order to ensure that the contents of the Handbook are applied consistently across the organisation, many employers develop a guidance manual for the managers and supervisors responsible for the implementation of the rules, policies and procedures. Indeed, those organisations which have a structured approach to training and developing the skills of their managerial staff in relation to the implementation of company policies will have a considerable advantage if they are ever called upon to defend the fairness and reasonableness of their rules and procedures or how they are implemented.
• This is particularly important in emphasising an organisation’s commitment to equal opportunities. Regular discussion groups and training on the subject make clear the organisation’s commitment to the issue.

Join the conversation

299 Comments

  1. Pingback: 123movies
  2. Great info and right to the point. I am not sure if this is actually the best place to ask but do you folks have any ideea where to get some professional writers? Thanks in advance 🙂

  3. My husband and i felt ecstatic Emmanuel could finish off his studies while using the ideas he made in your web pages. It is now and again perplexing to simply happen to be giving out ideas that many a number of people may have been trying to sell. And now we realize we’ve got the writer to appreciate because of that. All the illustrations you made, the simple site navigation, the relationships you can make it easier to instill – it is mostly astonishing, and it is leading our son and us do think this subject matter is satisfying, which is certainly really pressing. Thank you for everything!

  4. Hello There. I found your blog using msn. This is a very well written article. I will be sure to bookmark it and come back to read more of your useful information. Thanks for the post. I’ll definitely comeback.

  5. Pingback: donate money
  6. Pingback: vps server
  7. A person essentially assist to make significantly articles I would state. That is the first time I frequented your website page and to this point? I surprised with the research you made to make this actual put up amazing. Great activity!

  8. I simply wanted to construct a quick note to thank you for all of the splendid items you are showing on this site. My long internet search has at the end been rewarded with brilliant points to write about with my neighbours. I would express that many of us site visitors actually are really blessed to dwell in a fabulous site with very many awesome people with very beneficial plans. I feel somewhat privileged to have come across your entire website and look forward to plenty of more exciting minutes reading here. Thanks a lot again for all the details.

  9. Great post. I was checking continuously this blog and I am impressed! Very helpful info specially the last part 🙂 I care for such info much. I was seeking this particular information for a very long time. Thank you and good luck.

  10. Pingback: mp3
  11. Pingback: Click Here
  12. I am typically to blogging and i really recognize your content. The article has really peaks my interest. I am going to bookmark your web site and hold checking for brand spanking new information.

  13. Pingback: 123movies go
  14. Pingback: prostate massager
  15. Pingback: prostate sex toys
  16. I must voice my appreciation for your kindness giving support to women who really want help with your idea. Your very own dedication to passing the solution all through appeared to be exceptionally functional and has specifically enabled women much like me to achieve their pursuits. Your entire helpful help and advice can mean much to me and further more to my peers. Thanks a ton; from everyone of us.

  17. Pingback: long anal beads
  18. Pingback: anal sex trainer
  19. Wow! This can be one particular of the most useful blogs We’ve ever arrive across on this subject. Basically Great. I am also an expert in this topic therefore I can understand your effort.

  20. Hi, Neat post. There’s an issue with your web site in internet explorer, would check this¡K IE still is the marketplace chief and a large portion of other folks will miss your great writing because of this problem.

  21. Very efficiently written information. It will be beneficial to everyone who usess it, as well as yours truly :). Keep doing what you are doing – can’r wait to read more posts.

  22. You actually make it seem really easy together with your presentation however I find this topic to be really one thing that I feel I might never understand. It seems too complex and extremely huge for me. I’m looking ahead to your subsequent submit, I¡¦ll attempt to get the grasp of it!

  23. hey there and thank you for your info – I have certainly picked up something new from right here. I did however expertise a few technical points using this website, since I experienced to reload the web site lots of times previous to I could get it to load properly. I had been wondering if your hosting is OK? Not that I’m complaining, but sluggish loading instances times will often affect your placement in google and could damage your quality score if ads and marketing with Adwords. Anyway I’m adding this RSS to my e-mail and can look out for a lot more of your respective intriguing content. Ensure that you update this again soon..

  24. Pingback: drohne
  25. Good – I should definitely pronounce, impressed with your site. I had no trouble navigating through all the tabs as well as related information ended up being truly easy to do to access. I recently found what I hoped for before you know it in the least. Reasonably unusual. Is likely to appreciate it for those who add forums or something, website theme . a tones way for your client to communicate. Excellent task..

  26. Pingback: KShow123
  27. Aw, this was a really nice post. In thought I would like to put in writing like this additionally ?taking time and actual effort to make a very good article?however what can I say?I procrastinate alot and in no way seem to get something done.

  28. Great article and right to the point. I don’t know if this is actually the best place to ask but do you folks have any thoughts on where to get some professional writers? Thanks in advance 🙂

  29. Pingback: 먹튀검증
  30. I’m really impressed with your writing skills as well as with the layout on your blog. Is this a paid theme or did you customize it yourself? Either way keep up the nice quality writing, it is rare to see a nice blog like this one nowadays..

  31. Pingback: 안전공원
  32. Pingback: 사다리사이트
  33. Pingback: 사설토토
  34. I loved as much as you’ll receive carried out right here. The sketch is attractive, your authored material stylish. nonetheless, you command get got an impatience over that you wish be delivering the following. unwell unquestionably come more formerly again since exactly the same nearly very often inside case you shield this hike.

  35. hello!,I love your writing very a lot! proportion we keep in touch more about your article on AOL? I need an expert in this house to resolve my problem. Maybe that’s you! Looking ahead to peer you.

  36. I like the helpful info you provide in your articles. I will bookmark your blog and check again here frequently. I am quite certain I will learn a lot of new stuff right here! Good luck for the next!

  37. Pingback: کلیپ سکسی
  38. Pingback: Marcel Fernandes
  39. Pingback: eos matrix ood
  40. Pingback: Oakley Outlet
  41. Hi, i think that i saw you visited my blog so i came to “return the favor”.I am trying to find things to improve my site!I suppose its ok to use a few of your ideas!!

  42. Pingback: app rating
  43. Pingback: LolyCam 18+
  44. Cool blog! Is your theme custom made or did you download it from somewhere? A design like yours with a few simple tweeks would really make my blog jump out. Please let me know where you got your design. Thanks a lot

  45. An enlightening conversation is worth comment. I think that you will want to write more and more on this area of interest, it may not end up being a taboo subject but commonly people are not courageous sufficient enough to talk on these topics.

  46. Pingback: 사설토토
  47. Pingback: 토토사이트
  48. Pingback: 먹튀검증
  49. Pingback: mature tube
  50. That’s so cool! I don’t suppose I’ve read anything such as this before. So pleasant to obtain somebody with some primary thoughts on this matter. Really thank you for beginning this up.

  51. Pingback: Kneipp
  52. I’m impressed, I must say. Really, I rarely encounter a blog that’s both educative and entertaining, and let me tell you, you have hit the nail regarding the head. Your idea is outstanding!

  53. Pingback: Google
  54. An enlightening conversation is worth comment. I think that you will want to write more and more on this area of interest, it may not end up being a taboo subject but commonly people are not courageous sufficient enough to talk on these topics.

  55. Pingback: រឿងចិន
  56. Pingback: norma suppletiva
  57. I definitely wanted to write down a simple comment to be able to appreciate you for those stunning tips you are showing at this site. My considerable internet investigation has at the end been compensated with professional strategies to write about with my good friends. I ‘d repeat that most of us site visitors are unequivocally endowed to exist in a useful place with so many lovely individuals with useful solutions. I feel very grateful to have used the website and look forward to tons of more entertaining times reading here. Thanks a lot again for all the details.

  58. Pingback: Taxi Maren-Kessel
  59. Pingback: Men's Health
  60. Pingback: fashion
  61. Pingback: Abzocke
  62. Pingback: glitter bomb
  63. Pingback: troy king denver
  64. Pingback: 2019 mods
  65. Pingback: furniture movers
  66. whoah this blog is wonderful i love studying your articles. Stay up the good work! You recognize, many individuals are looking round for this information, you could help them greatly.

  67. What i do not realize is if truth be told how you’re now not actually a lot more well-liked than you may be right now. You’re very intelligent. You know therefore significantly in relation to this matter, produced me in my opinion imagine it from numerous numerous angles. Its like women and men don’t seem to be involved except it¡¦s one thing to do with Lady gaga! Your individual stuffs outstanding. At all times maintain it up!

  68. hello!,I like your writing so a lot! percentage we keep in touch more about your post on AOL? I require a specialist in this space to solve my problem. May be that’s you! Having a look ahead to look you.

  69. You really make it appear really easy along with your presentation but I to find this topic to be actually something that I feel I would by no means understand. It kind of feels too complex and very broad for me. I am having a look forward to your subsequent publish, I will try to get the cling of it!

  70. magnificent points altogether, you simply won a new reader. What may you recommend in regards to your post that you simply made some days in the past? Any certain?

  71. I discovered your blog website on google and check a few of your early posts. Still continue the good work. I just additional up your RSS feed to my MSN Information Visitor. Seeking forward to reading more from you down the road!

  72. Pingback: fifty shades toys
  73. Magnificent goods from you, man. I have understand your stuff previous to and you are just extremely magnificent. I really like what you’ve acquired here, really like what you are stating and the way in which you say it. You make it enjoyable and you still care for to keep it sensible. I can not wait to read far more from you. This is really a terrific web site.

  74. “My partner and I stumbled over here by a different website and thought I might check things out. I like what I see so now i am following you. Look forward to looking over your web page again.”

  75. Pingback: bondage gear
  76. Pingback: eye care
  77. Pingback: bondage sex toys
  78. Can I just say what a easement to discover someone who actually knows what they’re discussing on the Internet. You definitely recognize how to bring an drawback to sunlight and render it informative.

  79. Hi, I am the online marketing apprentice at Peaches and Screams. We are presently having a go at to tap into the vape wholesale market. Does anybody at all here possess any kind of knowledge with the vape market or B2B list building? We are significantly predisposed to get the Global Vape Shop Database, Vape Company E-Mail List and Yoggy’s Money Vault Search Engine Scraper so as to create our individual B2B leads. Does anybody here have any kind of prior experience with any one of the above marketing tools? Would love to hear your thoughts and reviews before committing myself to the purchase. Furthermore, I would very much appreciate any ideas for helping us to expand our vape wholesale company. Thanks

  80. Pingback: sex bondage
  81. Excellent read, I just passed this onto a colleague who was doing some research on that. And he just bought me lunch since I found it for him smile Thus let me rephrase that: Thank you for lunch!

  82. Thanks a lot for providing individuals with such a remarkable opportunity to read critical reviews from here. It can be very superb and also stuffed with amusement for me personally and my office friends to visit your blog the equivalent of three times in a week to study the newest stuff you have got. And indeed, we’re actually amazed considering the attractive tips and hints you give. Certain 1 areas in this article are certainly the most efficient we’ve had.

  83. I really wanted to make a note to be able to say thanks to you for all the lovely solutions you are giving out at this website. My long internet research has finally been compensated with useful strategies to talk about with my classmates and friends. I ‘d believe that many of us readers are rather lucky to be in a perfect website with so many awesome individuals with very helpful opinions. I feel quite happy to have come across the web site and look forward to really more cool moments reading here. Thanks a lot once again for everything.

  84. Pingback: jod v medicine
  85. Pingback: gripp 2015-2016
Leave a comment

Your email address will not be published.